Category: GLA Meeting Minutes

Meeting Called to Order by Mike Rankin at approximately 4:00 PM on Zoom

Present: Mike Rankin, Amy Heaven, Leslie Hind, Ryan Mueller, Sandy Adams, Mike Stappert, Blair Honeyman, Natalie Hill

Absent: Blake Larson

Agenda

• Approved as submitted.

Secretary Report

• Ryan Mueller submitted the May minutes in advance; Mike Rankin acknowledged receipt and confirmed they looked complete.

Treasury Report

• No formal treasury balance was presented at this meeting.

Old Business

• Board Meeting Schedule
  • The board finalized a standing schedule: board meetings will be held the first Tuesday of each month at 4:00 PM going forward, replacing the previous floating-date approach.
• Dumpster Weekend Recap
  • Both dumpsters saw strong use over the weekend; Larry’s was nearly full by Friday evening, while Chuck’s (the historically slower side) still had room through the weekend.
  • Leslie Hind reported the total cost for this year’s dumpster service was approximately $2,200 (a $1,300 prepayment plus tonnage overage), comparable to the association’s total membership dues intake.
  • Ten new residents paid membership dues ($20 each) in connection with the dumpster weekend promotion on Facebook.
  • Leslie Hind will research alternate dumpster vendors ahead of next year’s booking, following a difficult experience with the current provider; she has three vendor leads to follow up on.
• Herbicide/Roundup Use Near the Lake
  • Leslie Hind reported two separate resident complaints regarding possible Roundup spraying near the SW side of the lake.
  • Leslie Hind noted this appears to be an ongoing matter under investigation by the Kansas Department of Wildlife and Parks regarding herbicide spraying on the lake’s south side, after a video was submitted to the department.
  • The board agreed Leslie Hind will post a reminder on Facebook about the prohibition on spraying Roundup or fertilizer near the lake, without naming any individuals, and will ask residents to report any observed violations.

New Business

No additional new business items outside the boat parade planning below were raised.

Special Events

• 4th of July Boat Parade
  • Prizes: Natalie Hill and Sandy Adams will coordinate to assemble four prize bags (first, second, third place, and judges’ award), targeting lake-themed items such as waterproof Bluetooth speakers, solar chargers, and personalized stainless tumblers, with a budget guideline of roughly $100-$120 per bag; Natalie Hill will share her Amazon shopping list with Sandy Adams.
  • Trophies: Amy Heaven will contact Dave Murphy (Murphy Trophy, Parker & Old 56) about pricing, targeting a simpler award in the $50 range.
  • Grand Marshal: The board reached informal consensus to invite Harold Quaintance, with his wife Diane, as this year’s Grand Marshal. Mike Rankin will personally extend the invitation. Amy Heaven will write a short bio for Facebook and email promotion; the bio will not reference Harold’s upcoming move.
  • Judging/Voting: The board will again use Facebook voting after the parade, with a roughly one-hour voting window (proposed close around 5:00 PM). Ryan Mueller will manage uploading photos and running the voting post; board members handing out numbers (Leslie Hind, Sandy Adams, and others) will text or email Ryan Mueller photos as they are taken to speed up posting.
  • Prize Pickup: Winners will collect prizes the same day at Sandy Adams’s dock so they can enjoy their victory lap.
  • Number Registration: The board discussed moving number pickup from boat-to-boat handoffs (difficult and unsafe in wind) to a dock-based system, using the marina/shelter dock and/or Mike Rankin’s dock, with designated volunteers handing out numbers and taking photos. Pre-registered residents will have guaranteed dock pickup; day-of registrants may need to receive numbers on the water.
  • Number Placards: Leslie Hind will check inventory of the existing Cricut-made number placards, which may be incomplete, and follow up with Greta if needed. Printed, laminated numbers were discussed as a backup option.
  • Promotion: Natalie Hill and Sandy Adams will compile event details (registration process, voting instructions) and send them to Ryan Mueller, who will design a promotional flyer, including a feature on Harold and Diane Quaintance. Mike Rankin will distribute the final flyer via MailChimp and Facebook. Yard signs (non-date-specific) will go out a couple of weeks before the event.
  • Committee Boat: Mike Rankin and Leslie Hind will help staff the on-water number/judging committee; the board may seek an additional volunteer with a maneuverable boat to assist.

Adjournment

Meeting was adjourned unanimously

Meeting Called to Order

The meeting was called to order by Mike Rankin at 4:00 PM on Zoom.

Present: Mike Rankin, Leslie Hind, Sandy Adams, Blair Honeyman, Mike Stappert, Ryan Mueller, Natalie Hill

Absent: Amy Heaven, Blake Larson

Agenda

• Approved as submitted.

Secretary Report

• The May minutes were not yet available, so review of the previous minutes was waived by consensus.

Treasury Report

• No formal Treasurer’s report was given this meeting. Leslie Hind shared two financial notes:
  • New State Filing Requirement: A new $80 fee now requires the association to submit financials. Leslie Hind received a postcard and follow-up emails and will confirm whether this is in addition to or replaces the annual fee already paid; more to come. The board discussed the association’s non-profit status and whether it is incorporated; Leslie Hind will verify (likely a 501 designation).
  • Apparel Revenue: Thanks to Sandy Adams’s work, the new apparel line is approximately $200 from breaking even, after which sales should be largely profit. Remaining inventory includes hats, beach bags, men’s tank tops, and a few shirts; older long-sleeve shirts are being offered at $10 on Marketplace.

Old Business

• Dumpster Days:
  • Leslie Hind reported ongoing difficulty arranging a dumpster through the former Gardner provider (now Eco Waste), which has been unresponsive. A contact has since confirmed the order is set. Some suggested other companies that handle large dumpsters. Leslie Hind will follow up and decide.
• New Resident Welcome Basket Program:
  • Blair Honeyman has about 7 welcome bags assembled and ready but has received no recent move-in notifications. A newly sold home on Lake Road 11 was noted. Mike Stappert will alert Blair Honeyman when they arrive. Mike Rankin will email the Lake Road reps to remind them to report move-ins (and move-outs, so Sandy Adams can update the Facebook page).
• Lake Updates from Leslie Hind:
  • Dying Water Lilies / Willows: The Kansas Department of Wildlife & Parks contacted Leslie Hind after fishermen reported dying lilies and willows on the south end. The state will sample on Friday to determine whether the cause is spraying, a pollutant, or runoff. Leslie Hind’s Facebook post asked whether anyone sprayed; no one has come forward. If spraying is confirmed, a formal investigation and fine would target whoever is responsible, not the association. Mike Rankin cautioned that spraying the lake can carry a roughly $25,000 fine and possible imprisonment.
  • Possible Runoff Sources: Mike Stappert raised the nearby quarry (Apex) and a new development behind the police department near 167th as possible runoff contributors. The state has inspected the quarry twice and does not consider it a current threat but will return; a new development near 167th drains toward Apex and on to the lake, and the state required minimal silt control there.
  • Silt Fences / Erosion: Leslie Hind observed about three new lakeside homes under construction without silt fences. County regulations require only 4 feet of grass from the lake and no silt fence, leaving exposed soil. The board discussed that its’ current capacity has little ability to enforce stronger erosion controls. The newer development near Ryan Mueller did install a silt fence and gravel road, which the board viewed positively; the county required the secondary road for emergency lake access in case of flooding.
• Meeting Schedule:
  • Discussion of setting a standing meeting day was tabled. Leslie Hind has an ongoing Wednesday conflict (possibly resolving with a job change), Natalie Hill has Tuesday/Thursday event conflicts, and Ryan Mueller has an every-other-Monday commitment. Mike Rankin will send out options around June 1 and aim to set a long-term plan at the June meeting.
• Task Force / CID:
  • The petition has been sent to the county for review; the county is supportive and requested additional information before it goes back out. Leslie Hind met with a county contact about possible state funding for new corporations and residents over a certain age, with more information to come.
  • Messaging strategy: The board discussed misinformation regarding the task force’s project. Mike Stappert, recommended capturing the negative talking points and addressing them directly. The team currently leans in favor of informational posts (e.g., an FAQ answering common questions) followed by smaller, individual conversations; an optional Zoom Q&A with typed questions was also raised. Ryan Mueller clarified key points: the association will never be a formal HOA (which would require 100% buy-in or a new development), and any new entity formed via a CID would have no authority over residents’ yards or property — only the equivalent of the city’s existing limited authority. Mike Rankin noted strategies being pursued to mitigate liability and protect individual residents.
  • Action item: Natalie Hill suggested a direct Facebook post clarifying the HOA question; the board agreed communication is the priority and discussed posting an FAQ directing further questions to Ryan Mueller.

New Business

• 4th of July Boat Parade Planning:
  • Natalie Hill is leading planning for the 250th anniversary parade and proposed a “Happy 250th America” boat theme. Proposed changes from last year: move to Facebook voting (limited to verified lake residents/property owners), and announce and deliver winners the following day to allow proper photos for social media and to keep families free on the 4th.
  • Boat Numbers: To avoid last year’s difficult pull-up to the committee boat, numbers will be distributed at the dock or in advance. Leslie Hind offered to coordinate pickup the week before (e.g., around July 1), and Natalie Hill offered to deliver numbers to residents’ homes.
  • Facebook Voting Eligibility: Sandy Adams continues vetting the Facebook group (address, email, and dues status) and will remind residents that joining must happen before the 4th and is limited to those who live here and own property. This will be stated in the parade promo.
  • Prizes & 250th Celebration: The standard prize budget is about $500 per event, with the 4th of July typically higher. Natalie Hill will research prizes and bring cost estimates to the June meeting. Sandy Adams can source crystal trophies and will look into a small “250 years of America” flag residents could display at home. The board discussed spending roughly $500 of GLA funds on a special 250th touch — such as a floating giveaway item tossed from the committee boat during the parade — noting the bylaws authorize such spending.

Adjournment

With no further business, Mike Rankin closed the meeting; the next meeting will be scheduled in early June.

Meeting Called to Order

The meeting was called to order by Mike Rankin at 4:00 PM on Zoom.

Present: Mike Rankin, Leslie Hind, Sandy Adams, Amy Heaven, Blair Honeyman, Ryan Mueller, Natalie Hill

Absent: Mike Stappert, Blake Larson

Agenda

• Approved as submitted.

Secretary Report

• Review of the previous meeting minutes was waived by consensus.

Treasury Report

• Review of the Treasurer’s report was waived by consensus; no formal report was given this meeting.

Old Business

• New Resident Welcome Basket Program:
  • Blair Honeyman reported no recent requests for welcome bags. The two informational letters that go in each bag are still needed; Mike Rankin will print 10 copies of each and deliver them to Blair Honeyman, with delivery planned for 7:00 AM on Saturday.
  • The board emphasized keeping the program active so the effort invested in launching it does not fade. Mike Rankin will send a reminder to the Lake Road reps to watch for new residents, using the existing MailChimp subgroup for the reps. Blair Honeyman has the supplies on hand and reps can contact Blair directly if they need bags.
  • New residents noted included a new household on Lake Road 1 (Walt Bickley’s road). The board will make an announcement at the upcoming meeting to encourage reps to keep the program going.
• Spring Cleanup / “Burnett Spring Sweep”:
  • The cleanup originally planned for the following day was postponed to April 25 due to low sign-ups (roughly 8 thumbs-up online) and a poor weather forecast. Mike Rankin posted a cancellation on Facebook and will send an email and a Facebook post announcing the new date.
  • Extensive discussion on improving turnout. Ideas raised: organizing by Lake Road with reps mobilizing their neighbors, door flyers/hangers as personal invitations, and yard signs around the lake. The board recognized the short lead time (printed door hangers would take 6–8 business days) and agreed that, for this year, the simplest approach is to promote heavily at the Saturday meeting and hand out flyers and bagged gloves to interested residents there, letting motivated attendees take as many as they want to distribute to neighbors. Door-to-door distribution by reps may be revisited next year with more lead time.
  • Plan for the day: meet at 8:30 AM for breakfast, organize groups, and begin cleanup around 9:00 AM, rain or shine. Amy Heaven will coordinate breakfast (breakfast burritos, fruit, donuts, coffee, orange juice), submitting receipts for reimbursement rather than paying out of pocket. Mike Rankin will pick up donuts; Leslie Hind will order them. Amy Heaven is providing coffee.
  • Action items: Sandy Adams will put together a flyer and have it printed (likely via UPS or a template purchase). Mike Stappert will create a sign-up sheet and email a draft to Ryan Mueller and Mike Rankin for review; the sheet will be available at the back of the room and will capture name, the Lake Road a person lives on, interest in the sweep, and interest in becoming a GLA rep. Amy Heaven will coordinate breakfast. Leslie Hind volunteered to put out the event signs, with Sandy Adams assisting; signs will go out Monday. Amy Heaven also needs a volunteer to set out the signs for the Saturday meeting at the Johnson County community center.
• Lake Road Rep Program:
  • Discussion of open or under-served roads. The board was cautious about reassigning reps without first speaking to them, to avoid ruffling feathers. Consensus was to keep the position a volunteer commitment and use the cleanup sign-up sheet to identify residents interested in helping or in becoming a rep, including residents willing to assist roads with many retirees or no active rep.

New Business

• Communications:
  • Mike Rankin will send the updated cleanup date by email (the GLA sees roughly a 65–70% open rate on emails) and the board agreed to also post on Facebook to reach as many residents as possible. Mike Rankin will publish the meeting agenda on Facebook.
• Yard Signs:
  • Blair Honeyman suggested placing dated signs around the lake to advertise the cleanup. Amy Heaven has metal signs with a generic “next Saturday” attachment (made by Greta) that can be reused for events; she will check whether one fits the trash pickup and place one where it can’t be missed (e.g., the dead end at 159th Street).

Special Events

• Spring Cleanup / Trash Bash:
  • Rescheduled to April 25, 2026. Breakfast at 8:30 AM, cleanup begins around 9:00 AM, rain or shine. Breakfast burritos, fruit, donuts, coffee, and orange juice planned; flyers and bagged nitrile gloves to be handed out to encourage participation.
• Spring Resident Meeting:
  • Scheduled for Saturday, April 18, at the Johnson County community center. The business portion will be kept short — minutes, Treasury report, and the Trash Bash — since the Task Force meeting is the main event. New merchandise (hats, beach bags, and embroidered apparel) will be displayed as residents arrive; Sandy Adams will set up with help from Mike Rankin. Leslie Hind’s spillway progress update and her lake health update (fish and water quality) will be worked in before the Task Force portion.
• 4th of July Boat Parade:
  • Planning underway for this year’s parade, which coincides with the 250th anniversary and falls on a Saturday. Natalie Hill is leading the effort and will be introduced at the resident meeting to share excitement for the parade. The board will decide later whether to run the usual two categories (theme and patriotic) or lean fully into a patriotic 250th-anniversary theme.

Adjournment

The meeting was moved to adjourn by Sandy Adams and seconded by Amy Heaven.

Meeting Called to Order by Mike Rankin at 4:00 PM on Zoom

Present: Mike Rankin, Leslie Hind, Amy Heaven, Ryan Mueller, Mike Stappert, Natalie Hill

Absent: Sandy Adams, Blake Larson, Blair Honeyman

Agenda

• Approved as submitted.

Secretary Report

• Minutes from the previous December meeting were distributed to members by email prior to the meeting.

Treasury Report

• Leslie Hind reported a current balance of $5,894 in Venmo and $27,420 in the bank, for a combined total of approximately $33,314.
• The association currently has 85 members. All dues collection is now complete — the final outstanding members paid within the last two weeks.
• The board discussed the possibility of sending invoices earlier in the season (beginning in November) to accelerate dues collection. Amy Heaven suggested an early-payment incentive structure, such as a lower rate for those who pay before January 1. The board agreed to explore this approach for next year.
• Mike Rankin and Sandy Adams discussed raising the calendar advertisement rate from the current $100 to offset Venmo transaction fees (~$3 per payment). A rate of $125 per ad was proposed. The board agreed to continue the conversation, noting the rate has held steady for six years and a significant increase warrants further consideration.
• The board noted the association holds approximately $32,000 in total assets and discussed potential uses for the reserves, including community improvements such as a restroom facility, monument signage, or cluster mailboxes. The board agreed that major expenditures should be deferred until the question of lake privatization is resolved.

Old Business

  Spillway/Dam Update

• Leslie Hind reported that two companies have submitted bids for the spillway repair. Final pricing has not yet been disclosed, though costs are understood to have increased since previous estimates. The city has not yet signed with a contractor but is still expected to complete the work this year.
• Leslie noted that securing a meeting with the county has been difficult — the process has stretched over a month. She has engaged Tim to assist in advancing the conversation.

  South Development — Lake Road 10 Property

• Leslie Hind reported that the property on Lake Road 10 has been sold. The buyer has not been publicly confirmed, though the developer is believed to be involved. Closing is understood to have occurred around February 24. KP&L and water utilities have been observed on-site.
• Several Lake Road 10 residents had previously expressed interest in purchasing the property. The ultimate buyer remains unconfirmed.

  New Resident Welcome Program

• In Blair Honeyman’s absence, the board noted that the welcome bag/packet program should be reviewed. Mike Rankin asked that Blair follow up with Lake Road Reps to ensure new residents are being identified and welcomed.
• The board will revisit this item when Blair is present at the next meeting.

  Calendar Distribution

• The board discussed reports from members who did not receive their annual calendars. Approximately 325 calendars were printed; the distribution list has around 260 members. Some calendars appear to have gone undelivered by Lake Road Reps.
• Leslie Hind noted she personally followed up with members who contacted her and distributed remaining copies. A board member offered to cross-reference names of those who did not receive calendars against the distribution list to identify gaps in coverage.
• The board agreed to order approximately 350 calendars for next year. Sandy Adams was noted to have input on quantities; the board will confirm with her.

  Spring Resident Meeting — Date Change

• The board voted to move the Spring Resident Meeting from March 25 to April 18, 2026. The change allows the Taskforce presentation to be incorporated into a single combined meeting, and ensures greater board attendance.
• Mike Rankin will send email communications to all members alerting them to the date change. Leslie Hind will post the update on the GLA Facebook page. Blair Honeyman will be asked to notify Lake Road Reps, who can reinforce the message door-to-door while also encouraging membership renewal.
• The board anticipates strong community turnout given the significance of the Taskforce update.

New Business

  Spring Lake Cleanup

• Ryan Mueller proposed a coordinated spring lake cleanup event, picking up where a previous community organizer left off. The concept involves both shoreline trash pickup (on foot) and cleanup from the water using pontoon boats.
• The board discussed ways to boost participation beyond the usual small group of volunteers. Ideas included:
  • Hosting a community breakfast before the cleanup — Chris Cakes pancakes at a central location or a homemade option (breakfast burritos were suggested by Amy Heaven and Natalie Hill).
  • Giving away GLA merchandise (e.g., bucket hats, tank tops) to volunteers who show up.
  • Amy Heaven suggested a decentralized approach where each lake road sponsors its own breakfast and launches cleanup from their own access point.
  • Increasing GLA Facebook presence with live video content to promote participation.
• The board discussed hosting the cleanup around April 11, the week before the Resident Meeting. Mike Rankin noted he will be out of town but offered to help with email outreach beforehand.
• Ryan Mueller agreed to take the lead on coordinating the event, pending confirmation of his availability on that date.
• Leslie Hind will contact Echo Waste (formerly the City of Gardner) to request a donated dumpster for cleanup debris, as they have provided this in the past.
• Amy Heaven volunteered to handle the mailbox cluster research (see Treasury Report discussion), allowing Leslie Hind to focus on Taskforce preparations.

  4th of July Boat Parade

• Natalie Hill will coordinate the 4th of July Boat Parade. July 4, 2026 falls on a Saturday, which the board noted is particularly favorable for a large turnout.
• Amy Heaven noted that this year marks the 250th anniversary of the United States, and encouraged the parade to reflect the occasion. Shawnna Steele was mentioned as a community member who has reached out with enthusiasm and ideas; Amy suggested Natalie connect with her.
• Leslie Hind will share the events calendar and typical budget breakdown with Natalie Hill. The standard budget has been approximately $500 for major events; Natalie was encouraged to request more if needed.

  Community Beautification — Mailboxes & Signage

• The board discussed using a portion of reserves for community beautification. Two ideas were raised:
  • Cluster mailboxes: Standardized, lockable mailboxes around the lake would improve aesthetics and mail security. Several residents on one lake road have already independently purchased locking mailboxes. The U.S. Postal Service may offer financial assistance for cluster mailbox installations that save carrier time. Amy Heaven will research this option.
  • Monument/entryway signage: Rock or stone entry signs at lake access points were discussed as a way to give the community a more established feel. Natalie Hill expressed strong support for this idea. The board agreed that signage decisions should wait until the lake’s governance direction (privatization) is clearer.
• The board agreed not to commit significant funds to permanent improvements until the privatization question is resolved, citing a past example of a community bulletin board sign that is no longer actively used.

  Property Appearance Concerns

• Natalie Hill raised a concern about debris and clutter along the road. The board acknowledged the issue and noted it has persisted for some time.
• The board discussed that GLA currently has no enforcement authority over individual property standards — such matters fall under county jurisdiction.

Special Events

  Dumpster Weekend — June

• Leslie Hind will confirm the June dumpster weekend dates and coordinate scheduling. The event typically occurs around the second weekend of June.

  Spring Resident Meeting — April 18, 2026

• The combined board business meeting and Taskforce presentation is scheduled for April 18, 2026. The board plans to hold an early April board meeting to finalize preparations. Mike Rankin will coordinate scheduling via text.

Adjournment

• The meeting was moved to adjourn by Mike Rankin and seconded by Amy Heaven.

Gardner Lake Association

Minutes to Monthly Board Meeting

12/8/25

Meeting Called to Order by Mike Rankin at 4:00 PM on Zoom

Present: Mike Rankin, Amy Heaven, Leslie Hind, Ryan Mueller, Sandy Adams, Mike Stappert, Blair Honeyman

Absent: Blake Larson

Agenda

• Approved as submitted.

Secretary Report

• The board opted to skip formal review of the November minutes during the meeting. Minutes will be posted by Ryan Mueller following the meeting.

Treasury Report

• Submitted following the meeting by Leslie Hind. Current balances: $4,355.00 in Venmo and $25,345.22 in checking.
• Expenses of $163.74 were paid out to Greta and Amy Heaven for envelopes and gift cards related to the Holiday Light Contest.
• Two calendar advertisers have paid to date. Mike Rankin noted that billing for the calendar year will go out the following week, and that additional early payments had been received. Sandy Adams confirmed that Complete Home Solutions has paid in cash.

Old Business

2026 Calendar

• The 2026 GLA calendar is at the printer and expected to be ready around December 15. Sandy Adams noted the printer may run behind schedule.
• 300 calendars were ordered this year (up from 250 last year, which ran short). Extra copies will be set aside for new residents and may be sold for $5 each; Lake Road Reps were asked to communicate this to residents.
• The board voted to increase the calendar advertising rate from $100 to $150 per year for 2026, noting the rate has never previously been raised and print costs have increased.
• Sandy Adams has 6 new advertisers lined up this year. Mike Rankin will send billing to all advertisers the following week.
• A calendar stuffing party will be organized once calendars are in hand. Supplies are being coordinated: Mike Rankin has plastic door hanger bags, Blair Honeyman has blank label sheets, Amy Heaven has the mailing label template, and Leslie Hind will procure envelopes. All materials will be brought to Sandy Adams’ home for assembly.
• Amy Heaven will update the calendar cover letter from last year for inclusion in the bags. Mike Rankin will send Blair Honeyman Google Docs links to the welcome and directory letters for new residents.

New Resident Welcome Program

• Blair Honeyman is taking over new resident bag assembly from Greta. Each bag will include a calendar, the GLA welcome letter, the directory request letter, and one of Amy Heaven’s Gardner Lake history books. Blair Honeyman confirmed she is down to the last copy of the book and will coordinate with Amy Heaven for additional copies.
• The board discussed compensating Amy Heaven for the cost of books donated to the GLA for new resident bags. Amy Heaven estimated her cost at approximately $12 per paperback copy. The board agreed the book is a valuable part of the welcome program and tabled the topic to determine exact costs and an appropriate reimbursement.
• Leslie Hind noted that approximately 270–280 households are on the lake. 10–15 bags are estimated to be needed for new residents annually.

Board Membership

• Mike Rankin reported that Natalie Hill, who led the Chili Cook-Off, has expressed interest in joining the board as a special events coordinator. The board was unanimously supportive. Mike Rankin will contact Natalie Hill to extend a formal invitation.
• Greta has officially retired from her board role after the current season. The board expressed appreciation for her years of service and her agreement to lead the Holiday Light Contest one final time.

Member Recognition

• The board discussed creating a formal recognition program for departing long-term board members.

New Business

Holiday Light Contest

• The Holiday Light Contest will proceed this year. Greta has volunteered to lead it one final time, coordinating prizes and judging.
• Mike Rankin will send a letter to residents soliciting photo submissions, with a goal of posting entries for community voting by around December 15. Voting is expected to close around December 22–23, with winners announced and prizes delivered before Christmas.
• The board discussed simplifying the prize format going forward, with poinsettias (purchased locally) as a favored option for winners. Leslie Hind will follow up with Greta on the prize plan for this year. The board noted the local flower farm as a potential source and mentioned exploring a possible GLA calendar advertising arrangement with them.
• Ryan Mueller noted that self-submission contests tend to yield very few entries, and that in the past someone has driven around to photograph decorated homes.

Adjournment

The meeting was moved to adjourn by Amy Heaven and seconded by Sandy Adams.

Meeting Called to Order

• Meeting called to order at 9:00 a.m. by Mike Rankin.
• Location: Olathe Health JCCC Education Center, with Zoom participation viewing available.
• Guest Speaker: Dan Jones, Environmental Manager with APAC, presented first.

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Present and Absent

Present:
Mike Rankin, Ryan Mueller, Leslie Hind, Blair Honeyman
Absent:
Sandy Adams, Mike Stappert, Amy Heaven

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Agenda

• Approved as submitted.

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Guest Presentation – APAC Quarry Operations

Presenter: Dan Jones, Environmental Manager, APAC.

• Quarry Operations: APAC will resume intermittent mining operations south of the lake to supply materials for the intermodal and data center projects.
• Activities Include:
  • Controlled blasting (anticipated 1–2 times per month).
  • Truck traffic primarily via the northwest entrance using Gardner Road.
  • Reclamation areas to remain vegetated with 150-foot buffers to prevent runoff into the creek flowing toward the lake.
• Environmental Controls:
  • Dust controlled by watering haul roads and maintaining air permits through Johnson County Environmental.
  • Weekly road sweeping planned.
  • Blasting vibrations monitored by Vibratech; limits regulated under federal and state law.
• Resident Protections:
  • Pre-blast home inspections completed for nearby properties; APAC carries insurance for potential damage.
  • Residents may sign up for blast notifications via QR code (posted to GLA Facebook).
• Future Coordination:
  • APAC open to collaborating on lake dredging disposal using their retired pits.
  • Quarry activity expected to begin late March 2026 depending on weather.
  • Truck volumes projected around 25 loads per day at peak.

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Secretary Report

Presented by: Ryan Mueller

• Recap of Spring 2025 meeting:
  • Mike Rankin appointed President; Amy Mueller stepped down.
  • Mike Stafford and others joined the board.
  • Guest presentation on harmful algae mats by state representatives.
  • Discussion of water quality, task force efforts, and volunteer needs.
  • 4th of July and community events reviewed.
• Motion to approve minutes: Moved, seconded, and approved.

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Treasurer Report

Submitted by: Leslie Hind

• 4th of July: Budget $500; spent $490.38.
• Trash Days: $1,460 for two dumpsters; 5.2 tons of waste removed plus 8 truckloads of scrap metal.
• Kayak Race: Grossed $524.27; expenses ≈ $300 → net profit ~$224.
• Apparel Sales: $516.81 collected.
• New Resident Welcome Bags: $385.92 spent on supplies and materials.
• Current Account Balance: $28,922.84.
• Motion to approve Treasurer’s report: Moved, seconded, and approved.

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Old Business

Board Member Updates

• Retirements:
  • Melinda Broward retired due to family health reasons; long-time organizer of community events.
  • Greta Jahraus stepping down after 5 years but will continue volunteering.
• New Board Member: Blair Honeyman welcomed, will assist with social events.
• Open Position: Seeking additional volunteers for activity coordination.

New Resident Welcome Program

• Each new homeowner receives a welcome bag containing GLA information, applications, directories, and a donated signed copy of Amy Heaven’s book.
• 11 bags distributed in 6 months. Program has increased engagement and improved directory accuracy.

Community Calendar

• Annual lake calendar to continue; distribution in January 2026 by road reps.
• Advertising funds fully offset production costs (~$100 per ad).
• Sandy Adams recognized for design and coordination.
• Residents encouraged to submit photos for the 2026 edition.

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Task Force Report

Presented by: Ryan Mueller

Lake Ownership & Spillway Repairs

• Background: City of Gardner reaffirmed intent to divest ownership of Gardner Lake; uninterested in long-term maintenance or capital investment.
• Task Force Goals: Explore options for community ownership or partnership models (e.g., Community Improvement District – CID).
• Survey Results: ~75% resident support for CID concept; discussion ongoing to ensure equitable participation.
• Funding Status:
  • State Grant: $500,000 secured.
  • Johnson County Wastewater: committed $300,000.
  • City of Gardner: responsible for remaining ~$200,000 (potentially from sale of surplus parcels).
• Timeline:
  • Bidding for spillway repair to occur winter 2025–26.
  • Construction planned spring 2026, completion required by 2027.
  • Dam and boat ramp would close temporarily during construction.

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Lake Health Report

Presented by: Leslie Hind

Water Quality & Environmental Updates

• State Oversight: KDHE and county monitoring sediment control from nearby developments.
• Silt Control: Recent violations investigated; additional silt fencing now required.
• Zebra Mussels: Confirmed active infestation; entering 3–5 year “boom and bloom” phase. Residents reminded to wash boats and avoid transporting species.
• Fish Stocking 2025:
  • 3,000 channel catfish
  • 12,000 redear sunfish fingerlings
  • Ongoing blue catfish population monitoring (30+ lb specimens reported).
  • Next stocking/sampling: June 2026 (blue catfish, largemouth bass, gizzard shad).
• Algae Monitoring: KDHE testing throughout summer 2025 found low/non-detect toxin levels.
  • Residents reminded to avoid disturbing algae mats and rinse hands after fishing.
• Bryozoans: Presence indicates high water quality; residents asked to leave them undisturbed.
• Invasive Aquarium Species:
  • “Water weed” and Asian snails likely introduced from aquariums—residents urged not to dump tank contents.
• Golf Cart Reminder: City prohibits golf carts and ATVs on public streets; fines may be issued. Major streets affected would be around Lake Road 3 and 152nd Street.

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New Business

• Discussion of city retention of water rights if lake ownership transfers; city holds a 100-year state-granted withdrawal right.
• Review of storm and flood resilience following 2025 summer storms.
  • Spillway performed as designed; handled approximately 10 inches of rainfall in 12 hours.
  • 1993 flood referenced for comparison.
  • Historical blockage from fish netting noted as cause in prior flood events.

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Special Events

• Fall Chili Cook-Off:
  • Held evening of October 18, 2025 (same day as meeting).
  • Nine chili entries confirmed.
  • $10 per adult, $5 per child; includes raffle and s’mores bar.
  • Event proceeds benefit GLA community fund.

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Adjournment

• Motion to adjourn moved and seconded.

Gardner Lake Association – Minutes to Monthly Board Meeting 9/10/25

Meeting Called to Order
The meeting was called to order by Mike Rankin at 4:00 PM on Zoom.

Present: Ryan Mueller, Sandy Adams, Mike Stappert, Mike Rankin, Greta Jahraus, Blair Honeyman, Amy Heaven, Leslie Hind

Absent: Blake Larson

Agenda – Approved as submitted.

Secretary Report – Minutes from August were submitted by Ryan Mueller prior to meeting and approved as presented.

Treasury Report

• Submitted by Leslie Hind.
• Collected $1,321.08 from the Kayak Race, with event costs of $347.
• Total in all GLA accounts: $29,959.92.
• Thanks noted for apparel sales and recent membership dues.

Old Business

• Resident Information Packets
  • Greta is distributing these to new residents and Lake Road Reps. She will also keep six new resident bags on hand.

New Business

• Mailchimp Text Messages
  • Mike mentioned that Mailchimp, our email platform, may support text messaging. Mike and Ryan will investigate if phone numbers can be added.
• Calendar Events on Website
  • Ryan looked at adding calendar events to the website. Due to technology limitations and security concerns, the team decided to pass on the idea.

Special Events

• Fall Cookoff
  • Scheduled for 10/18 at 4pm
  • Natalie Hill is taking charge of the event. Team is going to discuss theme, raffle, and any board support with her.
  • Preparations to include bonfire and raffles. Greta has items available for raffle baskets.
  • Port-o-potty: Drop off Friday/pickup Monday with typical provider allows for too much vandalism. Options for Saturday/Sunday service discussed. Long-term solutions remain costly ($20–30K). Mike S. to look into Facebook options.
  • Police security for event is being considered but requires insurance.
  • Cleanup after event may be needed.
  • Start time moved earlier to 4 PM with food at 5 PM.
• Fall Resident’s Meeting
  • Scheduled for October. Room is booked. Agenda will include by-laws, taskforce, and lake updates.
  • Amy to provide coffee supplies; Leslie to provide donuts.

Adjournment
Motion to adjourn by Sandy Adams, seconded by Amy Heaven. Meeting adjourned at 5:02 PM.

Meeting Called to Order
The meeting was called to order by Mike Rankin at 4:00 PM on Zoom.
 
Present: Ryan Mueller, Sandy Adams, Mike Stappert, Mike Rankin, Greta, Blair Honeyman, Amy Heaven
Absent: Leslie Hind, Blake Larson
 
Agenda
Approved as submitted.
Secretary Report
Minutes from July are not yet available as Ryan was absent. He will gather notes from the team and publish the July minutes soon.
Treasury Report
Current balance: $28,472.42. Thanks extended to Sandy, who has been busy selling apparel and contributing to revenues.

Old Business
Introduction of New Board Member:
The board welcomed Blair Honeyman as a new member.
Merchandise:
The team discussed phasing out current GLA shirts (white and green long sleeves). Options to clear existing inventory will be explored.
Resident Information Packets & Communication:
Greta continues to prepare resident information packets. Current supplies include 24 directories and 12 magnets.
Discussion covered ways to modernize delivery:
Shift emphasis to digital access via the GLA website.
Welcome baskets considered for new residents.
Website updates suggested to include helpful info and an events calendar.
Newsletter revival discussed: Mike will draft an outline, and team members will choose subjects to write on. Final version to be assembled collaboratively in the GLA Google Drive.
Community Cleanup Day:
Scheduled near the Fishing Derby (August 23).
The City of Gardner is expected to handle primary cleanup prior to the event. The board will evaluate afterward if additional volunteer cleanup is needed.
Lake Updates from Leslie
Fish Count: Kansas Department of Wildlife & Parks (KDWP) completed a fish count. Carp numbers are strong and fish are looking large; no action needed at this time.
Sewer Issues: Ongoing sewer maintenance trucks remain stationed around the lake (4th consecutive week). With recent flooding, grinder pumps ran continuously, dislodging debris and causing blockages. Several homes appear to have sump pumps illegally hooked to the septic system, which contributed to overload. County crews remain onsite with multiple trucks to manage the issue. Homeowners may face fines if found in violation.
South Development: Leslie has been in contact with county, state, and the developer regarding the south side development. Silt fences and rocks are in place to help with sediment control. Efforts are underway to push the developer to clean up sediment along Lake Road 8.
Zebra Mussels: Leslie requested stories, items, or objects impacted by zebra mussels to borrow for a presentation. In September, the KDWP Mississippi panel will be visiting Gardner Lake, and Leslie has been asked to give a short talk on zebra mussels. KDWP has already been monitoring and conducting experiments at the lake. Photos of the zebra mussel experiment will be shared on Facebook soon.
Taskforce: Ongoing efforts continue to get the city to finalize direction regarding infrastructure.

New Business
Early Warning Weather System:
Jan raised concerns about the lack of a severe weather warning system for the lake area.
The board agreed safety is important, but there are open questions about who would build and maintain such a system.
The idea remains under consideration, and volunteers are encouraged to champion the project.
Lake Siren Coverage:
Discussion reinforced that siren coverage around the lake is minimal, and further outreach with the city may be needed in the future.

Special Events
Fishing Derby:
Scheduled for August 23, 2025. The city cleanup will occur beforehand.
Rock the Docks:
Scheduled for August 31, 2025. Amy Heaven coordinating; one slot (6–8 PM) was still open at time of meeting.
Kayak Race & Paddle Boat Event:
Scheduled for Labor Day (September 1, 2025). Preparations are underway, with water and snacks to be provided. Events include kayaks, canoes, stand-up paddle boards, and pedal boats. Trophies and raffle prizes planned.
Fall Resident’s Meeting
Room is booked for the October resident meeting.

Adjournment
The meeting was moved to adjourn by Sandy Adams and seconded by Blair Honeyman.

Meeting Called to Order
The meeting was called to order by Mike Rankin at 4:00 PM.

Present: Mike Rankin, Amy Heaven, Sandy Adams
Absent: Ryan Mueller

Agenda

• Approved as submitted.

Secretary Report

• Ryan was absent so no minutes were submitted

Treasury Report

• No formal report this meeting.

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Old Business

• Boat Parade:
  • The July 4th parade was a big success.
  • Secret judges worked well; feedback was positive.
  • Suggestion: consider eliminating float numbers next year.
• Board Membership:
  • The team continues to seek a replacement for Melinda Broward.
• Grass Carp:
  • Decision deferred until fall, pending KDWP input on lake needs.

New Business

• Kayak Race:
  • Planning in progress for Labor Day (September 1).
  • Amy, Tracy, and Sandra will coordinate prizes, registration, and logistics.
  • Mike will ensure donuts and coffee are provided.
  • Sandy will display merchandise (possibly tie-dye shirts).
  • Volunteers still needed to provide boats for race turnarounds.
• Community Cleanup Day:
  • Mike will assess cleanup needs and send a promotional email/Facebook post to recruit volunteers.
• Rock the Docks:
  • Amy is preparing the schedule and will design a flyer for promotion.
  • Event is set for August 31, 2025.
• Flood Cleanup:
  • Sandy will put a Facebook survey out to determine community interest in providing a dumpster.
• Warning Siren Request:
  • Jan raised the need for improved severe weather warning coverage.
  • The board will revisit discussion at the August meeting.
• Resident Information:
  • To be discussed at the August meeting.
• Next Board Meeting:
  • Plan to schedule an early August meeting to finalize preparations for Labor Day events.
  • Mike will send a text to the team to select a date.

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Adjournment
The meeting was moved to adjourn by Sandy Adams and seconded by Amy Heaven.

Meeting Called to Order by Mike Rankin at 4:00 PM on Zoom

Present:           Greta Jahraus, Amy Heaven, Leslie Hind, Mike Rankin, Sandy Adams, Mike Stappert, Ryan Mueller

Absent:            Blake Larson

1. Call to Order

-The meeting was called to order by Mike Rankin.

3. Treasury Report

-Budget for banners last year was approximately $500; no further purchases expected this year.

-Emphasis on promoting upcoming initiatives rather than additional spending.

-Discussion touched on companies with advertising budgets and local disputes involving property changes.

4. Review of Previous Meeting Minutes

-Ryan reviewed the May minutes

5. Upcoming Events and Planning

-Excitement expressed for handling prizes for the 4th of July Boat Parade. The team is working on preparations for the event. Prizes will be great again this year! Inquiry made regarding historical spending on parade prizes.

6. Lake Update

-Leslie provided an update on water testing conducted by the Kansas Department of Water. Results have been good so far this summer.

-Suggestions included adding consistent signage throughout the area, particularly at the bridge and on Lake Road 5.

9. Other Business

-Discussion about organically organizing events, posting signs, creating flyers, and advertising prize information.

-possible tie-dye t-shirt project.

-Leslie mentioned the task force’s ongoing efforts to address community concerns and keep residents informed.

10. Adjournment

-The meeting was moved to adjourn by Amy and seconded by Mike